Create GL Account Codes

Each GL Account Code should be unique, clearly names, and assigned a type - Product for bookings and membership, or Stock for cafe and retail items. Avoid reusing the same code for different purposes; create separate codes for distinct products.

1. Go to:

   Settings > GL Accounts

   
   

2. Click:

   + New GL Account

   
   

3. Fill Out the GL Account Code Details:

   Use help guide: Settings – GL Account Codes

   
   

4. Click:

   Save to add the GL Account Code

   
   

5. Allocate GL Account Codes:

   Click "GL Account Code" within a Product or Stock Item to select from a dropdown of available GL Account Codes.

   For Facility Products and POS Products, only codes with the "Product" type will be shown.

   For Stock Items, only codes with the "Stock" type will be available.

   Use this checklist to ensure all required areas have a GL Account Code allocated:

   GL Account Code and Cost Center Check List

   
   

6. Edit the GL Account Code:

   Once created, a GL Account Code’s name and code can be edited, but its type is fixed. You can delete a GL Account Code unless it has already been assigned to a product. Any edits made will automatically update all associated products.