GL Account and Cost Centre Usage

This guide outlines how to set up and use GL Account Codes and Cost Centres to track what revenue is for and where it comes from, ensuring accurate setup, assignment, and reporting.

1. Global Configuration:

   To make GL Account Codes and/or Cost Centres mandatory:

   Go to Settings - Global Configuration and set

   "Require GL Account Codes" to YES and/or

   "Require Cost Centers" to YES.

   
   

2. Create GL Account Codes and Cost Centers:

   GL Account Codes define what is being sold (Product or Stock), while Cost Centres represent where or to whom the sale is linked (e.g. School, Club, Public).

   Create GL Account Codes (Settings - GL Accounts)

   Create Cost Centers (Settings - Cost Centers)

   
   

3. Link:

   Allocate GL Account Codes and Cost Centres to Facility Products, POS Products, Gift Vouchers, Session Vouchers, Memberships, Events and Stock Items.

   Click "GL Account Code" or "Cost Center" to select from a dropdown of available codes.

   Use this checklist to ensure all required areas have been allocated:

   GL Account Code and Cost Center Check List

   
   

4. Reports:

   Tax Sales by GL Code

   Tax Sales Export - Xero

   Tax Sales Transactions