How to Process Stock Adjustments

Stock adjustments allow you to manually correct your inventory levels — whether you're fixing discrepancies found during stocktakes, writing off damaged goods, or correcting counting errors. Keeping your adjustments up to date ensures your system accurately reflects the stock you physically have on hand. There are two main types of stock adjustments:

• Positive Adjustments (Increases): Used to add stock, such as when extra items are found, or returned goods are fit for resale.
• Negative Adjustments (Decreases): Used to reduce stock, typically when items are lost, damaged, stolen, expired, or written off as obsolete.

This guide will walk you through how to create and complete stock adjustments in the system.

Steps to Process a Stock Adjustment

1. Go to:

   Stock > Stock Adjustments

   
   

2. Click:

   + New Adjustment

Add New Adjustment Details

• Location:

  Select the location where the stock adjustment is being made (e.g., Main Warehouse, Melbourne Store).

• Description:

  Add a short note about the reason for the adjustment (e.g., "Stocktake variance correction" or "Damaged stock written off").

Add Stock Items to Adjust

• Use Scanner (Optional):

  Use a scanner with Auto Add to quickly scan barcodes and add items.

• Search Stock:
  • Click Search to find items by Name or SKU.
  • You can also filter by Category to narrow results.
• Enter Stock Details:

  • Stock Item: Select from the list (e.g., Ziploc Quart Freezer Bags - 57553).

    Qty: Enter the quantity to adjust.

    • Positive Qty > Adds stock.
    • Negative Qty > Reduces stock (e.g., for wastage or shrinkage).

• Total:

  The system will display the total quantity adjusted for the items within the adjustment.

Actions

• Edit Details: Update the location, supplier, or description.
• Delete Return: Remove the return entirely.
• Complete: Finalize the return — stock levels will be reduced only when you mark the return as complete.
• Close Button: Leave the stock return in progress (stock will not yet be deducted).

Tip: Only click Complete after double-checking all items and quantities. In-progress returns do not affect inventory counts until completed.

Notes

• You can add notes to provide further details or updates about the transfer.
• If no notes are added, the system will display "There are no notes to display."

Why Process Stock Adjustments?

• Fix stock discrepancies after stocktakes or audits.
• Write off damaged, expired, or lost stock.
• Correct data entry errors to keep stock on hand accurate.